Administrative Assistant/Timekeeping

Program Description:

Fedcap Rehabilitation Services, Inc. was launched in 1935 by three WWI veterans who came home from war and could not find work due to their injuries. Today Fedcap Rehabilitation Services, Inc. is a vibrant, growing company working throughout the Northeast placing people with disabilities in living wage jobs in high visible areas such as Ellis Island and the Statue of Liberty. In addition to Total Facilities Management, Fedcap Rehabilitation Services has commercial businesses operating within the Manufacturing, Print and Document Imaging and Security sectors.

Fedcap Inc. is committed to employment. Fedcap Inc. is founded on the belief that everyone can work--all they need is the support and the opportunity. Through the provision of individualized work readiness classes, job placement and post placement support -- people served in Fedcap, Inc. succeed.

NOTE: this is a new company--Grant Collins President and CEO).

Website: www.fedcap.org


Essential Functions:

The Timekeeping Administrative Assistant tracks participant attendance within the program and while at off site activities. Maintains multiple databases within the Career Advance program by entering new and updated customer and account information. Respond timely to inquiries and collects all necessary data for participant tracking and reporting.

  • Prepares data for computer entry by compiling and sorting information; establishing entry priorities
  • Enters customer and account data by inputting alphabetic and numeric information on keyboard into multiple internet based databases
  • Scans appropriate documents into various databases
  • Maintains data entry requirements by following data program techniques and procedures
  • Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data; combining data from both systems when account information is incomplete
  • Tests customer and account system changes and upgrades by inputting new data; reviewing output
  • Maintains operations by following policies and procedures; reporting needed changes
  • Maintains customer confidence and protects operations by keeping information confidential
  • Runs weekly reports
  • Provides reception coverage, answers phones, accepts documentation via email

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